Data Security Center：Use the multi-account management feature

Terms

Before you use DSC to manage data assets of multiple Alibaba Cloud accounts in a centralized manner, you must understand the following terms.

Limits

Only the paid editions of DSC support the multi-account management feature.

Example

You can refer to the following process to build a multi-account system and use the delegated administrator account of DSC to manage data assets of multiple Alibaba Cloud accounts.

Scenario: Alibaba Cloud Accounts A, B, C, D, and E belong to the same resource directory. Alibaba Cloud Account A is the management account of the resource directory, and the other accounts are the members of the resource directory. Alibaba Cloud Account A specifies Alibaba Cloud Account B as the delegated administrator account of DSC. Alibaba Cloud Account B can manage the data assets of Alibaba Cloud Accounts B, C, D, and E in a centralized manner and use features of DSC, such as sensitive data protection, baseline check, data auditing, and data masking. You can use a RAM user of Alibaba Cloud Account B to manage the data assets of only authorized Alibaba Cloud Accounts D and E in DSC.

Usage notes

Prerequisites

• A resource directory is enabled. For more information, see Enable a resource directory.

• A member is created in the resource directory, or an existing Alibaba Cloud account is invited to join the resource directory. For more information, see Create a member and Invite an Alibaba Cloud account to join a resource directory.

  If you want to use RAM users to manage members by resource folder, you must first create a resource folder and then create Alibaba Cloud accounts in the resource folder or invite Alibaba Cloud accounts to join the resource folder. For more information, see Create a folder.

• A delegated administrator account has purchased a paid edition of DSC. For more information, see Purchase DSC.

Step 1: Configure the delegated administrator account of DSC

The management account of a resource directory can be used to specify a member in the resource directory as the delegated administrator account of a trusted service. After a member is specified as the delegated administrator account of a trusted service, the member can be used to access information about the resource directory in the trusted service. The information includes the structure and members of the resource directory. The member can also be used to manage business within the resource directory.

1. Log on to the Resource Management console by using the management account of the resource directory.

2. In the left-side navigation pane, choose Resource Directory > Trusted Services.

3. On the Trusted Services page, find Data Security Center (DSC) and click Manage in the Actions column.

4. In the Delegated Administrator Accounts section of the page that appears, click Add.

5. In the Delegated Administrator Accounts section, click Add. In the Add Delegated Administrator Account panel, specify the Alibaba Cloud account that is used to purchase DSC as the delegated administrator account and click OK.

   After the delegated administrator account is specified, you can use the multi-account management feature of DSC by using the delegated administrator account.

Step 2: Add members in DSC

Authorize a RAM user to manage specific members

1. Log on to the RAM console by using the delegated administrator account and create a RAM user. For more information, see Create a RAM user.

2. Create a custom policy to authorize the RAM user to manage specific members.

   1. In the left-side navigation pane of the RAM console, choose Permissions > Policies.

   2. On the Policies page, click Create Policy. On the Create Policy page, click the JSON tab.

   3. Enter the content of your custom policy and click Next to edit policy information.

      Copy the following policy content and configure the Condition element. The RAM user can add (yundun-sddp:AddMultiAccountMembers) or remove (yundun-sddp:DeleteMultiAccountMembers) a member on the Multi-account Management page in the DSC console.

      For more information about the syntax and structure of RAM policies, see Policy structure and syntax.

      Authorize a RAM user to manage a specific member

      Set the acs:RDManageScope parameter of StringNotEquals in Condition to the resource directory path (RDPath) of the required folder in the resource directory on the Resource Directory page plus the UID of the member.

      

      {
          "Version": "1",
          "Statement": [
              {
                  "Effect": "Deny",
                  "Action": [
                      "yundun-sddp:AddMultiAccountMembers",
                      "yundun-sddp:DeleteMultiAccountMembers"
                  ],
                  "Resource": "*",
                  "Condition": {
                      "StringNotEquals": {
                          "acs:RDManageScope": [
                              "rd-BXXXXs/r-cXXXX6/163XXXXXX1494597"
                          ]
                      }
                  }
              }
          ]
      }

      Authorize a RAM user to manage the members of a specific folder

      Set the acs:RDManageScope parameter of StringNotLike in Condition to the resource directory path (RDPath) of the required folder in the resource directory on the Resource Directory page plus /*.

      

      {
          "Version": "1",
          "Statement": [
              {
                  "Effect": "Deny",
                  "Action": [
                      "yundun-sddp:AddMultiAccountMembers",
                      "yundun-sddp:DeleteMultiAccountMembers"
                  ],
                  "Resource": "*",
                  "Condition": {
                      "StringNotLike": {
                          "acs:RDManageScope": [
                              "rd-BXXXXs/r-cXXXX6/fd-BrXXXXXXM4/*"
                          ]
                      }
                  }
              }
          ]
      }

   4. Specify the Name and Description fields.

   5. Click OK.

   6. Click Grant Permission.

   7. On the Grant Permission page, search for and select the RAM user, select the custom policy that you created for the RAM user, and then click Grant permissions. Then, click Close.

Add members

1. Log on to the DSC console by using the delegated administrator account or a RAM user authorized by the delegated administrator account.

2. In the left-side navigation pane, click Multi-account Management.

3. The first time you use the multi-account management feature, click Enable Multi-account Management.

   This operation updates the status of the trusted service DSC to Enabled.

4. Click Add Member.

5. In the Add Member dialog box, select the members that you want to manage and click OK.

   If the members are outside the policy scope of the RAM user, the system returns a no permission message.

Step 3: Manage assets of members

The delegated administrator account or a RAM user authorized by the delegated administrator account can manage the data assets of the account and the members of the account after the members are added in the DSC console. The following section describes how to manage the assets of members on the Asset Authorization page.

1. Log on to the DSC console.

2. In the left-side navigation pane, click Asset Center.

3. On the Authorization Management tab, manage assets within the Alibaba Cloud account by using UIDs.

   

Remove a member in DSC

If you no longer need to manage all assets of a member, you can remove the member. After you remove a member, all data of the member in the DSC console is automatically deleted.

1. Log on to the DSC console.

2. In the left-side navigation pane, click Asset Center.

3. Revoke the permissions from the member that you want to remove. For more information, see Revoke the permissions from an asset.

4. In the left-side navigation pane, choose System Settings > Multi-account Management.

5. On the Multi-account Management page, find the member that you want to remove and click Delete in the Actions column.

   If you use a RAM user authorized by the delegated administrator account to remove members that are outside the policy scope of the RAM user, the system responds with a no permission message.

6. In the Delete message, click Delete.

FAQ

If DSC is purchased for multiple Alibaba Cloud accounts within my enterprise, how do I use one account for centralized management?

You cannot manage a member that has purchased DSC by using a different account. If you want to manage the resources of the member from a different account, you must unsubscribe from DSC for the member and use the management account or the delegated administrator account to add the member as a member of DSC.

For more information, see Refund policy.

What do I do if DSC cannot be activated for the current account?

If you receive a message indicating that the current account cannot be used to activate DSC when you access the DSC console, you cannot use the account to use DSC because the management account or the delegated administrator account has added this account as a member to DSC. In this case, you can use one of the following methods to use DSC:

• Method 1: Log on to the DSC console by using the management account or the delegated administrator account of the resource directory and use the multi-account management feature to add resources of the current account to DSC.

• Method 2: Contact the management account or the delegated administrator account of the resource directory to delete the current account on the Multi-account Management page of the DSC console. Then, use your current account to purchase and use DSC.

References

• Manage a delegated administrator account

• Perform hierarchical management of resources in a resource directory